Secretary, GS-0318-08 (99922)

The GS-08 Division Secretary for the Engineering and Construction Division, Nashville District, serves as a key administrative authority responsible for a wide range of office management, program support, and operational functions:

• Serves as E&C Division Secretary, supporting complex organizational and administrative operations
• Oversee timekeeping in CEFMS, ensuring accuracy, compliance, and timely submission
• Acts as central POC for administrative policies, procedures, and GEARS document routing
• Schedules and coordinates meetings, travel, and manages executive calendars.
• Supports budget, travel, and GPC procurement transactions in financial systems
• Coordinates special projects, conducts research, and develops recommendations for management decisions

This job opportunity is open to CURRENT, PERMANENT USACE EMPLOYEES ONLY.

This opportunity is being announced through the USACE Voluntary Internal Opportunities Program (VIOP). Current, permanent USACE employees with noncompetitive eligibility to be placed in this position are eligible to apply. This Program may only be utilized for noncompetitive placements; to include voluntary reassignments, promotions not‐to‐exceed 120 days, voluntary changes to lower grade, details, and deployment opportunities. Employees interested in permanent or temporary promotions longer than 120 days must apply through USAJOBS, or other approved merit procedures or hiring authorities. Temporary or term employees and Department of Army Fellows assigned to USACE will not be considered for positions or assignments through VIOP.

• Minimum Qualifications: In order to qualify for the temporary GS-08 position, you must currently or have previously held a GS-07 as prescribed by OPM and meet OPM qualification standards for occupational series 0318. https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/
• Minimum Experience Requirement:
  • Knowledge of Microsoft Office Suite (Excel, Word, Outlook, Teams) and automated administrative systems such as CEFMS.
  • Strong organizational skills and attention to detail.
  • Ability to communicate clearly and professionally with internal and external stakeholders.
• Conditions of Employment:
  • Applications must be submitted after 12:01 AM (EST) of the posted Job Posting Open Date and before 11:45 PM (EST) of the posted Job Posting Close Date to receive consideration.
  • All positions require the applicant to be a citizen of the United States.
  • Male applicants born after December 31, 1959, are required to register for Selective Service prior to appointment.
  • Direct deposit of pay is required.
  • Interested employees must notify their supervisor and obtain approval before applying for consideration.
  • This job opportunity is open to current, permanent USACE employees only.
  • This position is announced through the USACE Voluntary Internal Opportunities Program (VIOP). Eligible applicants are current, permanent USACE employees with noncompetitive eligibility for placement in this position. VIOP is used exclusively for noncompetitive placements, including voluntary reassignments, voluntary changes to a lower grade, and details. Temporary or term employees, as well as Department of Army Fellows assigned to USACE, are not eligible for consideration through VIOP.

• How to Apply: If interested, please submit the following:

  • Resume of your work experience (Please be sure to address specialized experience, include approximate start and end dates (mm/yyyy) of employment, title, occupational series and grade, supervisor’s names and telephone numbers)
  • Copy of Transcripts (Unofficial copy acceptable if it shows conference of a degree and completed course work)
  • Copy of your most recent performance appraisal
  • Copy of your most recent Notification of Personnel Action (SF-50)
  • Brief Statement of Interest
  • Proof of current supervisor approval

If you have any questions regarding the position, please contact Nichelle McFarlin at Nichelle.d.mcfarlin@usace.army.mil.