Administrative Services Assistant, GS-0303-5/6/7 (08557)

Position Overview

Engineering and Construction Division; Office of the Chief

The Walla Walla District US Army Corps of Engineers helps manage local water resources for navigation, flood damage reduction, disaster assistance, hydroelectric power generation, and other natural and heritage areas.

DUTIES

• Serve as Administrative Services Assistant in the Engineering and Construction Division supporting multiple supervisors and employees.
• Proficiently use a wide variety of software tools to include: electronic financial management systems, electronic personnel systems, and financial management reports.
• Competently use Microsoft Office applications (Word, Excel, Access, Outlook, PowerPoint), and SharePoint.
• Maintain suspense records on assigned tasks and follow through to ensure suspense dates are met.
• Review correspondence and reports for format, punctuation, typographical errors, grammatical accuracy, and conformance to regulations.
• Prepare and review travel orders/ vouchers and complete credit card purchases in an electronic financial management system.
• Prepare time and attendance records using an automated system to ensure staff members are paid properly.
• Prepare data summaries, charts, and graphs to interpret and communicate information.
• Track expenditures to ensure they do not exceed authorized budget.

This job opportunity is open to CURRENT, PERMANENT USACE EMPLOYEES ONLY

This opportunity is being announced through the USACE Voluntary Internal Opportunities Program (VIOP). Current, permanent USACE employees with non-competitive eligibility to be placed in this position are eligible to apply. This program may only be utilized for non-competitive placements, including voluntary reassignments, promotions not-to-exceed 120 days, voluntary changes to lower grade, details, and deployment opportunities. Employees interested in permanent or temporary promotions longer than 120 days must apply through USAJOBS, or other approved merit procedures or hiring authorities. Temporary or term employees and Department of Army Fellows assigned to USACE will not be considered for positions or assignments through VIOP.

We are specifically seeking a non-competitive, voluntary, permanent reassignment for this opportunity but may consider other non-competitive placement options, such as 120-day temporary promotion, highlighted above.

CONDITIONS OF EMPLOYMENT

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Must possess or obtain and maintain a valid state Driver's License in one of the 50 U.S. states or possessions to operate vehicles.
• TDY travel may be required up to 5% of the time.
• File annual Financial Disclosure, OGE 450.

QUALIFICATIONS

Who May Apply: This job opportunity is open to CURRENT, PERMANENT USACE EMPLOYEES ONLY.

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-05 Specialized Experience: I have one year of specialized experience equivalent to at least the GS-04 grade level in the Federal service which includes (1) use of office automation software; (2) retrieval, update, and storage of electronic data; AND (3) preparing, editing, and formatting correspondence, documents, and/or reports. (Specific experience must be well documented in resume).

GS-06 Specialized Experience: I have one year of specialized experience equivalent to at least the GS-05 grade level in the Federal service which includes (1) using office automation software; (2) preparing, editing, and formatting correspondence, documents, and/or reports; AND (3) reviewing budget and/or funding information. (Specific experience must be well documented in resume).

GS-07 Specialized Experience: I have one year of specialized experience equivalent to at least the GS-06 grade level in the Federal service which includes (1) using office automation software; (2) preparing, editing, and formatting correspondence, documents, and/or reports; (3) reviewing budget and/or funding information; AND (4) preparing data summaries, charts and graphs to interpret and communicate information. (Specific experience must be well documented in resume).

Physical Effort: Primarily sedentary while performing computer work. Some occasional bending and lifting, such as a box of printer paper.

Working Conditions: Office setting

Additional information

• A relocation incentive MAY be authorized.
• Payment of Permanent Change of Station (PCS) costs may be authorized, subject to the provisions of the Joint Travel Regulations.
• When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS)considers the majority of your entitlements to be taxable. Visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction/ (https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction/) for more information.
• One-year trial/probationary period may be required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.