Administrative Assistant, GS-0303-07 (00761)
Portland, ORNorthwestern Division (NWD) - Portland District00761Announcement Type
TARP - Internal Opportunity (Non-Comp/VIOP)
Position Type
Temporary
Position Not To Exceed (NTE) Time
120
USACE Organization
Northwestern Division (NWD) - Portland District
Locations (City, State)
Portland, OR
Position Overview/Duties
About the Position: This position is part of the Administrative Team in the Planning Programs and Project Management Division at Portland District block 300. The Team supports a Staff of Project and Program Managers who execute many mission-critical projects over the course of a fiscal year. This person is critical to help keep administrative business running smooth and accurate amid ongoing functional innovations.
Key Duties:
- First line customer care professional engaging with all levels of the organization to service key administrative functions.
- Accurately and efficiently support Property, Timekeeping, Travel, and Misc administrative actions for a staff of 100.
- Maintain Process guides, Workflow information and Records for Administrative Team.
- Help Staff find resources online; Trouble shoot IT issues and execute annual Property Inventories.
- Cover for Admin Team Members in Front Office, Awards processing, Correspondence review and routing, Meeting logistics, and Sr Leader Support.
Other Conditions and Requirements
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This job opportunity is open to CURRENT, PERMANENT USACE EMPLOYEES ONLY.
This opportunity is being announced through the USACE Voluntary Internal Opportunities Program (VIOP). Current, permanent USACE employees with noncompetitive eligibility to be placed in this position are eligible to apply. This Program may only be utilized for noncompetitive placements, to include voluntary reassignments, promotions not-to-exceed 120 days, voluntary changes to lower grade, details, and deployment opportunities. Employees interested in permanent or temporary promotions longer than 120 days must apply through USAJOBS, or other approved merit procedures or hiring authorities. Temporary or term employees and Department of Army Fellows assigned to USACE will not be considered for positions or assignments through VIOP.
Specialized Experience: One year of specialized experience which includes 1) Developing reports to compile information, prepare charts and presentations to support organizational decision making; 2) Performing analysis and research to collect data and determine trends within the organization; AND 3) Coordinating travel requests and maintaining division calendars to support staff and management. This definition of specialized experience is typical of work performed at the next lower grade/level or equivalent position in the federal service GS-06.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Conditions of employment
Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
Temporary Duty travel up to 5% of the time.
Other Conditions and Requirements:
- Applications must be submitted after 12:01 AM (EST) of the posted Job Posting Open Date and before 11:45 PM (EST) of the posted Job Posting Close Date to receive consideration.
- All positions require the applicant to be a citizen of the United States.
- Male applicants born after December 31, 1959, are required to register for Selective Service prior to appointment.
- Direct deposit of pay is required.
Equal Employment Opportunity (EEO) Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor
To learn more, please visit the Office of Equal Opportunity (https://www.eeoc.gov/federal-sector/federal-employees-job-applicants).
Qualifications - Candidates will be evaluated in accordance with OPM General Schedule (GS) Qualification Standards or Federal Wage System (FWS) Qualifications and Job Elements
GS Standards: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/
Reasonable Accommodation
Reasonable accommodation is available to qualified employees with disabilities. You can request a reasonable accommodation at any time during the application process, hiring process or while on the job. Requests are evaluated on a case-by-case basis.