Supply Technician, GS-2005-6 (33489)

Announcement Type

Internal Opportunity (Non-Comp / Not DHA)

Position Type

Permanent

USACE Organization

Northwestern Division (NWD) - Omaha District

Locations (City, State)

Crofton, NE

Position Overview/Duties

1. Supply Duties: 75%
a. Responsible for maintaining credit card holder responsibilities to purchase supplies, materials and equipment required for the operation and maintenance of a multipurpose project according to all procurement rules and regulations. Ensure purchases are within the limits delegated and in compliance with all regulatory guidance, policy and law. Ensures requisitions contain proper justifications, authorizations and funding sources. Contacts possible vendors and suppliers to obtain quotes and agreement to comply with deadline dates, as necessary. Contacts vendors to resolve problems such as but not limited to incorrect shipment, improper billing, inadequate invoicing and missed delivery requirements. Maintains office supplies as requested by other project office staff. Ensuring stock levels are adequately maintained. Reconcile monthly statements and prepare CEFMS entries for reimbursement. Maintains electronic office files consisting of credit card statements, working paper files (including general correspondence files and email) in accordance with current regulations. Tracks requisitions to ensure timely completion.
b. Purchases a wide variety of replacement supplies, materials, equipment, parts, repair services, testing services or on-site repairs for multipurpose projects. Places orders for emergency requirements by telephone when authorized and confirms with written orders. Utilizes the Government Purchase Card/ International Merchant Purchase Authorization Card (GPC/ IMPAC) credit card/checks for purchases not exceeding the Micro Purchase limits. Reconciles the IMPAC billing statement under Corps of Engineers Financial Management System (CEFMS). Manages and utilizes a separate training card as dictated by the AFARS Appendix EE. Interprets and applies proper regulations, tracks and keeps records of all transactions and makes proper decisions according to the AFARS Appendix EE, GPC Operating Procedures.
c. Completes accounts payable and receiving documents. Oversees receipt of procured items, unloading and unpacking, verifying quantity, quality, and suitability of received items against purchase documents. Directs and performs checking of purchase orders to ensure inclusion of quantity and quality ordered. Directs and processes the payments using the electronic payment system. Works directly with processing center to resolve payment problems as they arise. Insures accuracy of all documentation before final payment is made. Prepares monthly accruals as appropriate. Routinely monitors outstanding purchase obligations and commitments to ensure that excess amounts are reduced. Prepares claims against delivery carrier in the event of damages and/or shortages on shipments of materials and equipment. Follows through to assure that damages and/or shortages are properly resolved. Reviews credit card bills and monthly reconciliation. Assures charges are to proper accounts, discounts are taken, and invoices/verification of receipt of items attached. Contact vendor if discrepancy; and notifies bank of explanation for denying charges, with a copy to the A-OPC Level 4 GPC Point of Contact with the pay document.

2. Time and Attendance: 15%
Prepares time and attendance data for personnel on multiple pay plans for appropriate supervisory endorsement which includes referencing the applicable memorandums and regulations to ensure timekeeping rules and regulations are applied. Submits data in a timely manner, in accordance with office procedures. Verifies that proper cost accounts and resource codes are used. Works with the Administrative Officer to resolve questionable accounts.

3. Office Automation & Clerical Duties: 10%
a. Uses the full range of functions, including advanced processes, of one or more word processing software and/or desktop publishing applications to produce a variety of documents. May also use various functions of other software types such as calendars, electronic mail, spreadsheets, or graphics. Types, edits, formats, composes routine correspondence and prints a wide variety of documents for the office staff, including correspondence, reports, technical notes, presentation and briefing material in accordance with established guidelines and procedures. Some complex formats require the integration of material from one type of software application (i.e., database, graphics, spreadsheets) into the word processing document. Uses basic and advanced program functions to perform such operations as updating, revising, sorting, calculating and manipulating data in spreadsheets to meet multiple formats. Converts spreadsheet data into graphs, charts, etc. for standard report formats.
b. Provides clerical support to ensure efficient office operations. Performs a variety of receptionists and other clerical and administrative functions, using judgment to answer recurring questions and resolve problems. Receives phone calls and visitors. Answers routine inquires or refers to staff members. Reviews incoming correspondence and determines the action required and its priority. Routes and distributes mail to appropriate individuals. Establishes suspense dates to ensure that required actions and responses are made within deadlines. Arranges travel for staff, including scheduling transportation, making hotel reservations, and keeps in touch with staff en route. Prepares travel orders, makes travel arrangements, and prepares requests for reimbursement.

Other Conditions and Requirements

This job opportunity is open to CURRENT, PERMANENT USACE EMPLOYEES ONLY.

WHO MAY APPLY: This opportunity is being announced through the USACE Voluntary Internal Opportunities Program (VIOP). Current, permanent USACE employees with noncompetitive eligibility to be placed in this position are eligible to apply. This Program may only be utilized for noncompetitive placements, to include voluntary reassignments, promotions not-to-exceed 120 days, voluntary changes to lower grade, repromotion to a grade previously held on a permanent basis, details, and deployment opportunities. Employees interested in permanent or temporary promotions longer than 120 days must apply through USAJOBS, or other approved merit procedures or hiring authorities. Temporary or term employees and Department of Army Fellows assigned to USACE will not be considered for positions or assignments through VIOP.

Other Requirements, Conditions of Employment and information:

• How to Apply: Applications must be submitted after 12:01 AM (EST) of the posted Job Posting Open Date and before 11:45 PM (EST) of the posted Job Posting Close Date to receive consideration. Click the apply button, follow the prompts (fill out the required collect form, attach a resume following the resume format guidance).
• All positions require the applicant to be a citizen of the United States.
• Male applicants born after December 31, 1959, are required to register for Selective Service prior to appointment.
• A trial or probationary period may be required.
• If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education (https://www.ed.gov/laws-and-policy/higher-education-laws-and-policy/college-accreditation).
• FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
• This position has a Temporary Duty (TDY) or business travel requirement of 5% of the time.
• This position requires that the incumbent possess or obtain and maintain a valid state Driver's License in one of the 50 U.S. states or possessions to operate vehicles.
• This position requires the following training/certifications prior to employment or within a specified period of time after appointment:
  • Must complete Fiscal Law Certification and GPC Cardholder training within 30 days of appointment.

Equal Employment Opportunity (EEO) Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor

To learn more, please visit the Office of Equal Opportunity (https://www.eeoc.gov/federal-sector/federal-employees-job-applicants).

Qualifications - Candidates will be evaluated in accordance with OPM General Schedule (GS) Qualification Standards or Federal Wage System (FWS) Qualifications and Job Elements

GS Standards: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/

Reasonable Accommodation

Reasonable accommodation is available to qualified employees with disabilities. You can request a reasonable accommodation at any time during the application process, hiring process or while on the job. Requests are evaluated on a case-by-case basis.