Office Support Assistant - DK-0303-03 - 76820

Announcement Type

Internal Opportunity (Non-Comp / Not DHA)

Position Type

Temporary

Position Not To Exceed (NTE) Time

180 Days

USACE Organization

Engineer Research and Development Center (ERDC) Coastal and Hydraulics Lab (CHL)

Locations (City, State)

Duck, NC

Position Overview/Duties

This 180-day temporary detail offers a unique opportunity to provide vital administrative and office support to a premier team of Research Engineers and Scientists. Based at the Coastal and Hydraulics Laboratory’s (CHL) Field Research Facility—a world-class coastal observatory in Duck, NC—the selectee will manage essential office operations, ensuring the team is fully equipped to execute critical R&D missions.

· Travel Coordination (CEFMS): Preparing, processing, and posting travel orders, authorizations, and vouchers directly within CEFMS. Reviewing submitted receipts for accuracy and completeness to prevent travel-related funding delays and rejects.

· Property Accountability Support: Assisting the Branch Chief and Hand Receipt Holders with maintaining property accountability by organizing and tracking inventory lists, coordinating property transfers, and ensuring records are highly organized and audit ready.

· Processes internal requests for the purchase and issue of materials and supplies. Edits requests to ensure all required information is available, enters information into an automated system for approval and certification. Ability to maintain a government purchase card, conducting reconciliation of purchases and returns. Maintains a basic knowledge of duties and goals relating to clerical and administrative functions, as well as knowledge of office support programs, such as printing; maintenance and supply services.

· Information Management & Office Automation: Formatting, routing, and filing official correspondence, technical field reports, and administrative data. Utilizing Microsoft Office 365 and shared branch calendars to schedule field

activities, coordinate meetings, and manage the branch's central filing system.

· Time & Attendance Coordination: Serving as the branch timekeeper, verifying time and attendance entries in CEFMS, and coordinating with staff to resolve routine payroll errors.

Other Conditions and Requirements

Other Conditions and Requirements:

This job opportunity is open to CURRENT, PERMANENT USACE EMPLOYEES ONLY.

This opportunity is being announced through the USACE Voluntary Internal Opportunities Program (VIOP). Current, permanent USACE employees with non-competitive eligibility to be placed in this position are eligible to apply. Temporary or term employees and Department of Army Fellows assigned to USACE will not be considered for positions or assignments through VIOP, except for Deployment Opportunities. It is not mandatory for hiring officials to use VIOP in order to fill a vacancy non-competitively within USACE. Utilization of VIOP is subject to compliance with all applicable statutes, regulations, policies, and negotiated agreements.

Conditions of Employment:

· Applications must be submitted after 12:01 AM (EST) of the posted Job Posting Open Date and before 11:59 PM (EST) of the posted Job Posting Close Date to receive consideration.

· All positions require the applicant to be a citizen of the United States.

· Male applicants born after December 31, 1959, are required to register for Selective Service prior to appointment.

· Direct deposit of pay is required.

· This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time.

Equal Employment Opportunity (EEO) Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor

To learn more, please visit the Office of Equal Opportunity (https://www.eeoc.gov/federal-sector/federal-employees-job-applicants).

Qualifications - Candidates will be evaluated in accordance with OPM General Schedule (GS) Qualification Standards or Federal Wage System (FWS) Qualifications and Job Elements

GS Standards: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/

Reasonable Accommodation

Reasonable accommodation is available to qualified employees with disabilities. You can request a reasonable accommodation at any time during the application process, hiring process or while on the job. Requests are evaluated on a case-by-case basis.